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Privacy Policy

Last updated: [08/01/2026]

 

PASport (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal data in an open and transparent manner. This Privacy Policy explains how we collect, use, store, and protect personal information when you use the PASport website and platform.

 

PASport is powered by Quidos.

 

 

1. Information We Collect

 

We may collect and process the following types of personal information:

 

  • Name, job title, company name

  • Contact details including email address and phone number

  • Login credentials and account activity

  • Property and installation-related data entered into the PASport platform

  • Uploaded documents, photographs, and electronic signatures

  • Technical information such as IP address, browser type, and device information

  • Communications you send to us (support queries, feedback, etc.)

 

 

2. How We Use Your Information

 

We use personal data to:

 

  • Provide and operate the PASport platform

  • Verify compliance documentation and submissions

  • Communicate with users regarding support, updates, and system notices

  • Improve system performance and user experience

  • Meet regulatory and legal obligations

  • Prevent fraud, misuse, or unauthorised access

 

 

3. Lawful Basis for Processing

 

We process your data under the following lawful bases:

 

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate business interests

  • Consent, where applicable

 

 

4. Data Sharing

 

We may share personal data with:

 

  • Quidos and accredited compliance partners

  • Government bodies, certification schemes, and funding authorities

  • Technology and hosting providers

  • Legal or regulatory authorities when required

 

We do not sell personal data to third parties.

 

 

5. Data Storage & Security

 

PASport uses encrypted storage, secure servers, and role-based access controls to protect personal data. All data is handled in accordance with GDPR requirements.

 

 

6. Data Retention

 

Personal data is retained only for as long as necessary to fulfil legal, contractual, and operational obligations.

 

 

7. Your Rights

 

You have the right to:

 

  • Request access to your personal data

  • Request correction of inaccurate information

  • Request erasure of your data

  • Object to or restrict processing

  • Request data portability

  • Withdraw consent at any time

 

Requests can be made by contacting us

 

 

8. Cookies

 

PASport uses cookies to improve website functionality and performance. You may control cookie settings through your browser.

 

 

9. Third-Party Links

 

Our website may contain links to third-party sites. PASport is not responsible for their privacy practices.

 

 

10. Changes to This Policy

 

We may update this policy from time to time. Changes will be published on this page.

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